Certify Receipt Scanner with Certify Wallet Review

Average Reviews:

(More customer reviews)The Certify Receipt Scanner is a great solution for receipts. It interfaces with the Certify expense management product with one easy click. Once my receipt has been scanned, I can add it to an expense report and submit this to my boss online for review and approval.
When I received the scanner, I simply installed the software, plugged the scanner into my laptop, and started scanning receipts into Certify. Totally simple! Also, I am able to use the scanner with my other programs including Adobe Acrobat, the entire MS Office suite, as well as my various illustrator programs.

Certify is a complete expense management solution and this scanner is really simple and easy to use. If you are looking for a receipt scanner, this one is great.

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NeatReceipts Professional Mobile Receipt and Document Scanner and Software Combination Version 3.0 Review

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(More customer reviews)This thing is amazing. In an attempt to become organized I have been trying out new software and methods lately. After some research I decided to give this little gizmo a try. I figured if I hated it I could always return it. No such chance! I'm in love with this thing.
Anyway here it goes.... This thing slices, it dices, it does it all. It's so easy to learn that anyone can get the hang of it.
It has three sections. One for receipts, one for 'documents' and one for business cards. Each section lets me create folders. I created folders like 'Ty's Tax Write-offs' and 'Electronics' and 'Home Improvement' in the receipts section.
I click on a 'Folder' and place the receipt in the scanner and hit scan. It pulls the receipt through. It recognizes over 1500 major retailers like Best Buy, Target, etc. If it doesn't recognize it, you type in the business name. Here's a cool feature; the next time you scan a receipt from that company the thing recognizes the receipt and names it by the correct business.
It picks out the tax, the total amount on the receipt and then reads all the remaining text and it indexes it.
This means that if I bought my ipod and scanned it I can type in 'ipod' or 'apple' and it finds the correct receipt. It's awesome. I have started scanning in all of our receipts past and present. Before we visited our accountant I scanned in all of our tax write-offs and ran a report on numbers.
You can click on a particular receipt and it brings up a copy of it. You can print it, pdf it, etc.
You can search by category, business name, amounts, anything.
The documents section is handy too. I'm scanning in all our loan documents, home documents, legal documents, extended warranty information, etc.
The program is amazing and in my opinion that is really what you're paying for is the program. The scanner is pretty great too though. It pulls through receipts of any size and shape with little problem.
Essentially what you're getting is an amazing high tech filing cabinet for $200.
To those that gave it low ratings... it's technology. No it's not perfect, but it's pretty darned nice for the price. I scanned in probably 60 receipts in the first hour and I was just learning how to use it. I would have spent that much time just filing them in a filing cabinet. I had few problems and overall it recognized probably 85% of the vendors and prices correctly.

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NeatReceipts Version 3.0 is the easiest way for individuals and small businesses to manage expenses, prepare for taxes, create expense reports, and scan business cards. But it not all just for business--you can also use Neat Receipts for scrapbooking, archiving family recipes, and other family activities. NEAT Receipts is a portable scanner and software solution that accurately scans receipts, documents and business cards. Patented technology scans items and captures data from the printed documents, then automatically organizes into a database.
Organize Your Paper, Simplify Your Life
Maintain accurate records of all your expenses. Analyze your spending by vendor, date, project, client and more.

Take Pain Out of Tax Prep - IRS-accepted! Because your NEAT Receipts scans are IRS-accepted digital copies, you'll be incredibly organized for taxes. You can even export to TurboTax.

Create A Document DatabaseEasily manage documents for your business, home or both. Quickly find information with keyword search. Create PDF files or convert printed documents to editable text.

Digitize Your Business CardsGetting business cards into Outlook®, your PDA, or other contact management solution id a breeze. NEAT Receipts automatically extracts key data with stunning accuracy.

Automate Your Expense ReportsWith all your receipts in crisp, digital format, creating professional expense reports is fast and easy. The perfect tool for business travelers!

Exports data to Microsoft Outlook, Excel, Word, Money, Quickbooks, Quicken, TurboTax, TaxCut, csv, vCard, Plaxo, ACT!, HTML and more.

How NeatReciepts Works
NeatScan Technology Using advanced Optical Character Recognition, NeatScan technology (patent pending) extracts key information from your receipts, such as date, amount, payment method, expense category and vendor. If you scan in business cards, NeatScan automatically pulls out information like name, company, address, phone numbers, email address etc.
NeatScan actually learns to associate an expense category (such as meals or lodging) to a particular vendor (brands such as Starbucks or Hilton) so you don't have to type in the information each time. This ensures that your financial records are filed consistently and with minimal effort.
Each user of NeatReceipts Professional 3.0 receives the NeatReceipts scanner--a lightweight, portable, durable color scanner. Our software was designed with this scanner in mind and offers the following unmatched functionality:
Auto-sizes any scanned receipt or document.
Auto-crops and auto-rotates any scanned receipt or document.
Scan widthwise or lengthwise -- the image will appear upright in image viewer.
Powered by USB port, so no plug needed (it's truly portable!).
Scans quickly and easily without opening and closing scanner lid (flatbed).
Small, portable and lightweight. Perfect for the office, the home and the road!
What's New with NeatReceipts 3.0
Scan to PDF - In just a few easy steps, you can convert paper documents into PDF format.
Searchable PDF - Easily turns paper into searchable PDF files and allows you to edit text via copy / paste function.

Smart SortingTM - Allows users to scan multiple document types using batch-type processing and automatically organizes each document type.

Keyword Search - Search through receipts, business cards and documents for specific keywords that appear in scanned text.

Convert to Editable Text - Convert printed documents to text that you can edit.

Windows Vista Compatible - We are now fully compatible with Windows Vista.

What's in the Box Scanner, carrying case, stand

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NeatReceipts Scanalizer Professional 2.5 Mobile Scanner and Software Review

Average Reviews:

(More customer reviews)My only concern is that the included scanner could be quicker. Other than that, the product is quite good. I don't particularly care for its contact management features, but others might.
A little bit of background about me: I am a software developer for contact management add-ons for Outlook. As Neatreceipts uses MSDE for its backend database, I can actually tap into that database directly and integrate it better with my application.
I primarily use it to scan business cards. I get a lot of business cards and it is critical to get them into my Outlook as quickly as possible. Neatreceipts actually is remarkably accurate at recognizing the text on most business cards.
Neatreceipts also has features to automatically recognize text on colored background and how to combat the very light ink syndrome. In short, the fancier the card, the more painful it is to scan in. :-)
Prior to choosing this product, I considered other products as well. I wanted a portable scanner that could also scan in documents in addition to cards. This scanner does the job superbly. Additionally, Neatreceipts software will work with your other scanners, which is handy if you already have a high speed scanner.
I very strongly recommend this product to those who are tired of manually entering business cards.
I promised some tips.
Tip #1
It may be tempting to use the "Meeting Point" field to actually record that place of meeting. If you are like me and want that information to transfer to Outlook as a category, you'll be surprised that the field that is actually mapped to Outlook Categories is "Contact Type" and not "Meeting Point". In other words, record your place of meeting as a category choice in the "Contact Type" field to automatically export that record with a specific category.
I find that to be far more useful.
Tip #2
If you are scanning in documents that are not receipts, simply turn off the Scanalizing feature. This should significantly speed up the process. To do that, go to Tools -> Personalize, and then click on Rules. Then turn off the "Neatscan" checkbox.
Tip #3
While scanning business cards, just hit the scan button for the next card. As long as you are not looking at the "back" side of the card, the product will automatically assume that you are scanning in a new card.
Tip #4
Scanning business cards is faster if you feed them length-wise. The software will automatically rotate the image regardless of how you originally feed the cards. That means you don't have to spend time aligning the cards.
Tip #5
Every time you hit that "Scan" button on the scanner, the software will create a new record. You'll want to go through the records and delete duplicate records. You will do that by right-clicking on the right-most portion of the record's row and choosing Delete.
Tip #6
Be sure to backup the database frequently. Your records are automatically stored in a standard SQL database, so it is critical that this database is backed up.

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Please note: A 3.0 software upgrade for the NeatReceipts Scanalizer will be released on October 15, 2007. You may purchase the software upgrade at the NeatReceipts website: Neatreceipts.com/Upgrade
NeatReceipts Version 2.5 Professional is the easiest way for individuals and small businesses to manage expenses, prepare for taxes, create expense reports, and scan business cards. But it not all just for business--you can also use Neat Receipts for scrapbooking, archiving family recipes, and other family activities. NeatReceipts Version 2.5 Professional edition also includes a new Document Organizer feature in addition to Receipts, Business Card, and Tax Organizers features.
How NeatRecipts can Make Your Life Easier
Make permanent digital copies of all your financial papers NeatReceipts 2.5 comes with a high resolution portable scanner. All you have to do is scan your receipts, invoices, and other financial documents through this scanner, and our software will save permanent copies that you can depend on for years to come.
Eliminate financial data entry, simplifies expense tracking Using patent-pending NeatScan technology, NeatReceipts 2.5 extracts all important information from each receipt including date, amount, vendor and payment type. It then organizes all this expense information into a searchable expense database.
Speed up tax preparation NeatReceipts allows you to leave digital comments on receipts and mark them for tax purposes. During tax season, retrieve all the marked receipts with ease and review those comments for easy preparation. NeatReceipts stores each receipt in a secure digital format that is accepted by the IRS.
Integrate with QuickBooks, Quicken, Money, Act!, Peachtree Export to QuickBooks, MS Money, Quicken and most other financial software. By automating data entry and making it easy to export to other software, NeatReceipts makes sure you never have to type information into your financial software again!
Scan business cards NeatReceipts captures key contact information from business cards and syncs with your Outlook address book. You can also create V-cards to upload to your PDA.
Automatically create expense reports Automatically creates expense reports from scanned receipts and attaches images of the original receipts for simple verification. Users can email these reports from within the software or export them into PDF, DOC, XLS or HTML formats. If you are looking for expense reporting software with in-built approval, analysis and administration capabilities, please consider NeatReceipts Enterprise.
How NeatReciepts Works
NeatScan Technology Using advanced Optical Character Recognition, NeatScan technology (patent pending) extracts key information from your receipts, such as date, amount, payment method, expense category and vendor. If you scan in business cards, NeatScan automatically pulls out information like name, company, address, phone numbers, email address etc.
NeatScan actually learns to associate an expense category (such as meals or lodging) to a particular vendor (brands such as Starbucks or Hilton) so you don't have to type in the information each time. This ensures that your financial records are filed consistently and with minimal effort.
Each user of NeatReceipts Professional 2.5 receives the NeatReceipts scanner--a lightweight, portable, durable color scanner. Our software was designed with this scanner in mind and offers the following unmatched functionality:
Auto-sizes any scanned receipt or document.
Auto-crops and auto-rotates any scanned receipt or document.
Scan widthwise or lengthwise -- the image will appear upright in image viewer.
Powered by USB port, so no plug needed (it's truly portable!).
Scans quickly and easily without opening and closing scanner lid (flatbed).
Small, portable and lightweight. Perfect for the office, the home and the road!
What New with NeatRecipts 2.5
NeatReceipts Professional 2.5 offer many new features like recognition of credit cards by last 4 digits, simplified and enhanced Advanced Fast Find for your folder and receipts, and added printing options that let you print one to four images per page and choice of paper size.
Just like its previous version, NeatReceipts Professional 2.5 includes a business card reader at no additional charge. Simply scan your business cards and sync your contact information automatically with your Outlook address book, or create a V-Card for your palm pilot. Version 2.5 has the added convenience of Plaxo integration, so you can just go online, click "sync with Plaxo" and have your contact information updated.
New in business card features in version 2.5 include an improved interface and parsing, both black & white and color scanning, one-click e-mail to and browse-to options, and completed action item check box column.
Also, for the first time, NeatReceipts Scanalizer Professional Version 2.5 also includes a document organizer so you can keep track of all types of documents and access them up as needed. Document Organizer features include:
Black & White and Color Scanning
Document copier
Copy Document command
Ability to combine documents together
Ability to separate multi-page documents
What's in the Box Scanner, carrying case, stand

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Fujitsu ScanSnap S1300 Deluxe Bundle 600 DPI x 600 dpI Scanner (PA03603-B015) Review

Average Reviews:

(More customer reviews)The S1300 is definitely expensive, and it may seem unnecessary given that there are a lot of multifunction printers out there. I have to say though, that the software for it is awesome and that it has been an *incredible* time saver.
To give you a little background, I use to have a multi-function HP printer that had a flat-bed scanner attached. It had the potential to be decent, but the software SUCKED.
Every time I loaded a page on to my old multi-function printer, it would first have to take a test scan, then I'd have to preview the scanned page, and only then could I scan the document for real.
Each scan took about 10 seconds... It was agonizingly slow. So 10 seconds for the preview, a minute or two to change some settings, and then 10 seconds for the actual scan. I'd have change the settings for each page too. It was a serious pain. To scan a 10 page document would take about half an hour. Once the scans were done, I'd have to occasionally touch some of the images up in photoshop. That could take even longer.
Also the HP software runs a lot of useless background processes that steal RAM even when your computer isn't scanning stuff. It noticeably slowed down my CPU.
I can't speak for all the different brands out there, perhaps it was just HP. But unless you have a document feeder on your multifunction printer, you are going to be scanning one page at a time, and its going to take a while to get through something as short as a 10 page document.
My other beef with multifunction printers is that they often don't function well as printers either. The ink for the inkjet kinds are expensive, and I've never owned an inkjet printer that lasted more than 3 years.
I've found that laser printers last a lot longer, and their toner is cheap, but to get a multi-function laser / scanner with a document feeder, you are looking at spending a LOT of money.
Anyway, this scanner on the other hand, chews through documents. I put the 10 page document in the scanner, and press the "SCAN" button. That's it. From the moment I press the "Scan" button, to the moment that I have a useable, scanned pdf, it takes about 90 seconds.
The Fujitsu software automatically boots up (I don't have to actually run the program at all) and as I scan the documents it asks me where to save the file. The files are automatically adjusted for contrast and brightness (its not perfect, but its pretty good) and are saved as pdfs.
Another really cool feature is that the Fujitsu software can automatically convert scanned images with text into SEARCHABLE documents, something completely outside of the capabilities of my old scanning software. I open up the Scansnap program, type in a couple key words, and very quickly find the documents that I'm looking for. The search functionality was in the end what convinced me to buy this scanner.
Because of this scanner I don't ever fax things anymore. Its quicker to scan and email documents now, which saves a lot of time, and also makes it much easier to keep track of my correspondence with people.
The only downside to this scanner is that it quite obviously can't scan images from a book per say, like a flat bed scanner can. It can only scan loose paper.
I haven't found that to be a major downside yet, as over the past several months I haven't actually needed to scan an image from a book. I can see how for certain people (someone writing a dissertation), a flatbed scanner would be essential.
The one other thing I would mention is that I don't think that the Rack2file deluxe bundle is worth it. A friend of mine has the S1500 and it doesn't really seem to add a lot of useful functionality. If you're good with computers, know how file paths work, and have your own system of organization, you don't really need it.

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NeatDesk Desktop Scanner and Digital Filing System Review

Average Reviews:

(More customer reviews)I purchased a NeatDesk scanner awhile ago to answer a growing need at home for more robust scanning. I'm one of those people that needs to have everything neatly filed away even though I will probably never see it again. I also religiously enter all my personal receipts and track my personal finances in detail. This seemed the perfect product to answer both needs.
I was used to the Fujitsu ScanSnap S510 that I have at work, but in addition to an arm they also wanted a leg. The price of the NeatDesk is substantially less (about 40% for what I paid), and the promotional material for the scanning software was really sexy. So I clicked buy.
After a few days, my conclusion is that although it could be an outstanding product with a couple of tweaks, it's just not ready for primetime. This may be the case of a small company working on tight margins with a product that got too big too fast. It remains to be seen whether or not they can keep up with their new-found popularity.
Here's the dirt:
Hardware:
Good Stuff
- Attractive design.
- You can click the hardware "Scan" button all day, but you don't have to file your scans until you want to.
Bad Stuff
- No adjustable paper guide. Unless you hold it as it's sucked in, every single document is crooked.
- Not enough paper support. Creased documents (like a bill) flop back and aren't grabbed properly.
- I found the slot for receipts and documents to not match any receipt or document I had... Nice slot for business cards though.
- The output tray is not attached to the scanner body. Huh?
- It came with the grim spectre of having to clean and calibrate your scanner. You don't have to clean or calibrate the ScanSnap, although the ScanSnap does include "consumables", so maybe it's a tie.
Software:
Good Stuff
- Recognizes dates, subtotal, sales tax, and credit card used. This alone almost makes the product an overall winner and definitely put it on top for scanning receipts.
- As mentioned above, you don't have to file away your scans until you want to.
- Extremely fast search.
- It's pretty--yeah, that's important.
Bad Stuff
- Always takes the scan from the front but from the sheet in the back, which may be more intuitive for the beginner, but also means that a stack of double-sided sheets will go into the software backwards (page 2, 1, 4, 3, etc.) so you'll have to sort your document before and after scanning. Maybe I just haven't figured this one out, but it does seem like they emphasis multiple single-page documents vs. one multiple-page document.
* UPDATE: I figured out that you have to put the document in face up and everything is scanned in from the last page to the front. Your physical document will come out sorted, and the software will reverse the order of the scanned pages for you so the electronic document is correct.
- Does not auto-rotate to fix crooked problem caused by not having adjustable paper guides.
- Does not do auto-color detection--it's either all black-and-white or all color and you must choose. Those "Scan" and "PDF" buttons on the front are great, but you have to go into the Quick Scan application to set up how everything will be scanned first, defeating the convenience.
- Viewing the documents that are in the library is difficult. Should have a simple hand-tool for dragging and allow multiple documents to be open at one time.
- Moving data around the library is laborious.
- Software installs SQL Server Express, which takes up system resources and at least for me causes the program to not want to start up (try again message a couple of times before starting). Sure the search results come back very quickly, but at what cost? As a developer, I actually already had SQL Server Express installed, but it went ahead and installed another instance... Not very nice.
- Lots of opportunities to categorize data, but searching for the categories is difficult. For example, to see what you marked for follow up click "Advanced Search", click "Looking at..." and select "Action Type", click "Selected in the List", click and check box that says "Follow Up". It's more work finding out what's marked "follow up" than to actually follow up.
- The heavy emphasis is on recording receipts for expenses that will be reimbursed by your employer or be tax deductible. So what happens when I have a pay stub for consulting work? I have to file it as a document where I can't tag it's dollar amount, can't tag it as 1099 income, and it can't be exported to Quicken. That's one of the main reasons I got the scanner.
- Categories for receipts are very limited. Need a split? You'll have to do it yourself when you get to Quicken if you can remember what the receipt was for. Sales tax is always exported as an over-generalized "State Tax".
How it Could (Easily) be Made Great
- Package in or sell another paper guide that is adjustable. You can use the same snap-in style that is used for the receipt/business card guide.
- Add one inch to the pull-out paper support.
- Update the software to take scans from the face down position first on double-sided scans. Take the scan from the face down position only in single-sided scans.
* UPDATE: Even though this way seems more intuitive to me, the way the software does it is okay (see update above).
- Add in auto-color detection and auto-rotate so that scans always come out right. If Neat Co can do awesome text-detection, they could do this.
Conclusion
Seems to be an innovative company so I'll keep it in anticipation of at least the software updates.

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Scanner,Neat Receipts Desk,USB 2.0

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